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Office Administrator and Utilities Coordinator Birmingham

Office Administrator and Utilities Coordinator

Full Time • Birmingham
Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Dental insurance
  • Free uniforms
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Parental leave
  • Training & development
  • Vision insurance
Overview
Spartan Invest is a full-service, turn-key real estate investment firm specializing in property acquisition, renovation, and property management; we are seeking an Office Administrator and Utilities Coordinator  to join our existing team.  In this role, your day-to-day responsibilities involve answering phones, managing incoming and outgoing correspondence, and checking in visitors. Other tasks include maintaining our file system and keeping track of inventory of office supplies. The most important qualities are a professional appearance and a positive attitude. As a constantly growing company, some of these tasks are subject to change.  Flexibility is essential for success in a rapidly growing environment. This person will be proficient in all Microsoft software and be both professional and well organized.  

General Responsibilities: 
  • Phone and Email Management: Answer incoming calls, route them to the appropriate personnel, and respond to general inquiries. Manage and respond to emails in a timely and courteous manner. 
  • Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and packages for delivery. 
  • Property Utilities Management: Complete utility requests and oversee the process. Communicate with the team on progress of requests. 
  • Customer Service: Greet clients, visitors, and guests in a friendly and professional manner. Assist with inquiries, provide information, and direct individuals to the appropriate contacts or locations. 
  • Administrative Support: Assist with various administrative tasks, including data entry, filing, photocopying, and preparing documents. Validate Parking 
  • Office Orders: Inventory and maintain office supplies 
  • Manage Facility vendors: Coordinate with office vendors to ensure proper scheduling of services (i.e. office cleaners, shred service, copier maintenance, etc.) 
  • Maintain Lobby Area: Keep the reception area clean, organized, and presentable. 
  • Security Awareness: Monitor access to the building and enforce security procedures. Collaborate with security personnel to address any concerns. 
Requirements 
  • 1-3 years’ experience in an administrative or similar role (involving multi-tasking) 
  • High school diploma 
  • Proficiency in Microsoft Office Suite 
  • Professional attitude and appearance 
  • Excellent written and verbal communication skills 
  • Ability to be resourceful and proactive when issues arise 
  • Excellent organizational skills 
  • Multitasking and time-management skills, with the ability to prioritize tasks 
  • Friendly, outgoing and confident personality is mandatory 
Hours
Monday- Friday 8 a.m. – 5 p.m. 
 
Total Compensation 
The compensation package for this role includes a base annual salary of $45,000-$47,500 DOE as well as the potential for quarterly profitability bonus after six months in role. We offer a comprehensive benefits package including PTO accrual that begins on day one and 401K with employer contribution after one year of service. We observe eight paid holidays in addition to PTO accrual and we offer paid parental leave after one year in role. 
Compensation: $44,600.00 - $52,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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